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Some reports of suspected unapproved parts will eventually turn out to be false as further information becomes available in the form of supporting documentation, etc. A successful reporting system should accept such false alarms and the wasted effort they generate in the knowledge that to discourage them might eventually lead to the suppression of a genuine report. 
A relatively simple database, preferably computer driven, will be required to maintain a record and allow easy processing of reports of suspected unapproved parts. The database should be capable of interrogation such that any common thread within the reports received is readily identified by keyword access. The database itself can be a dedicated system or part of a much larger general occurrence reporting system. 
 
In view of the international nature of the aviation industry and in particular the known international nature of the generation and distribution of unapproved parts, the ability to link national databases is obviously advantageous, the unimpeded cross-flow of information being essential in successfully combating the problem. 
 
4.3  Mandatory Occurrence Reporting Procedures
 
Users of aircraft components and spares are reminded that suspected unapproved parts should be reported to the CAA through the Mandatory Occurrence Reporting (MOR) procedures. On receipt of an MOR, and where appropriate, the CAA will pass the details to the FAA SUPs office by the submission of a SUPS Report. 
 
To assist in tracing unapproved parts or material, persons raising an MOR should, as far as possible, provide the following information on their report:
 
(a) The name of the suspected unapproved part.

 
(b) Part number, or any other number on the part.

 
(c) Serial number of part.

 
(d) List next higher assembly that suspected unapproved part is assembled into (i.e. fuel pump, engine, landing gear) and list part number, if known.

 
(e) Quantity of suspected unapproved parts found or identified.

 
(f) Make and model number of the aircraft or component that the suspected unapproved part is applicable to.

 
(g) The identification of the commercial source of the suspected unapproved part. If the part is identified with Part Manufacturer or Distributor marking, this should be quoted.

 
(h) Describe any pertinent facts relating to the suspected unapproved part and identify where part may be inspected (provide photos, invoices, etc., if available).

 
(i) The date suspected unapproved part was discovered.

 
(j)  Name and address in full or the location where suspected unapproved part(s) was discovered.
 
In accordance with normal protocol for confidentiality any SUPS report submitted to the FAA would not give details of the MOR reporter.
　
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