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without further action being taken. The following are examples of possible further action:
— the filing of an ASR — see 4.2.4 below;
— a request for the pilot to speak directly to Fleet Management — see 4.2.5 below;
and
— a requirement for the pilot to undertake some training to regain the required
standard in a particular area — see 4.2.6 below.
4.2.4 If the “event” clearly warrants an ASR, but none has been filed, then THE PILOTS’
ASSOCIATION may be asked to request that the pilot(s) files one.
An ASR filed under these circumstances will be treated as if it were filed at the time of the
event.
16-APP 3-4 Safety Management Manual (SMM)
4.2.5 THE PILOTS’ ASSOCIATION may be asked to invite a pilot to be debriefed by Fleet
Management. If the pilot agrees to this, then the pilot will be deemed to have reported the
event unprompted so that paragraph 10.1 of SIN X applies: “It is not normally the policy of
THE AIRLINE to institute disciplinary proceedings in response to the reporting of any
incident affecting air safety.”
A record of any such debriefing will be sent to the pilot concerned and a copy held in THE
AIRLINE in accordance with Section 5 of this document.
If the pilot declines the above invitation, then THE PILOTS’ ASSOCIATION debriefing will
be continued until closure can be achieved. A record of this debriefing will be kept in
accordance with Section 5 of this document.
4.2.6 A pilot may be required to undertake such extra training as may be deemed necessary after
consultation with the Fleet concerned. THE AIRLINE will arrange the training, and THE
PILOTS’ ASSOCIATION will liaise with the pilot.
A record of any such training will be sent to the pilot concerned and a copy will be held in
THE AIRLINE in accordance with Section 5 of this document.
4.3 If an event or sequence of events is considered serious enough to have hazarded the aircraft or its
occupants, then THE PILOTS’ ASSOCIATION will be asked to withdraw anonymity of the pilots.
THE PILOTS’ ASSOCIATION recognizes that, in the interest of flight safety, it cannot condone
unreasonable, negligent or dangerous pilot behaviour and will normally accede to such a request.
Removal of anonymity will be effected by the senior PILOTS’ ASSOCIATION representative after
consultation with THE PILOTS’ ASSOCIATION chair. The pilot will be notified by the senior PILOTS’
ASSOCIATION representative that anonymity is being withdrawn, and advised that he or she may
be accompanied at any subsequent interview by a PILOTS’ ASSOCIATION representative.
If agreement cannot be reached between THE AIRLINE Flight Operations and THE PILOTS’
ASSOCIATION as to whether an event is sufficiently serious to warrant withdrawal of anonymity,
then a final decision will be taken by a nominated person. This person will be either THE AIRLINE
Head of Safety or another nominated senior AIRLINE Manager, and he/she will be confirmed in this
role by THE PILOTS’ ASSOCIATION who will reaffirm this acceptability each year.
4.4 Wilful disregard of SOPs
If a pilot is discovered, through the FDA PROGRAMME only, to have wilfully disregarded THE
AIRLINE SOPs, then the pilot will be treated as follows:
— If the breach of SOP did not endanger the aircraft or its occupants, then debriefing may be
carried out by THE PILOTS’ ASSOCIATION representative, thus preserving anonymity; but
the pilot will be sent a letter containing a clear warning that a second offence will result in
withdrawal of anonymity.
— If the breach of SOP did endanger the aircraft or its occupants, then THE AIRLINE will
request withdrawal of anonymity as in 4.3 above.
4.5 If a pilot fails to cooperate with THE PILOTS’ ASSOCIATION with regard to the provisions of this
agreement, then THE AIRLINE will receive THE PILOTS’ ASSOCIATION’s approval to assume
responsibility for contact with that pilot, and any subsequent action.
Chapter 16. Aircraft Operations
Appendix 3 16-APP 3-5
Such a pilot will be reminded by THE PILOTS’ ASSOCIATION that SIN X cautions: “In the event of
an employee failing to report a safety-related incident that they have caused or discovered, they will
be exposed to full disciplinary action.”
5. CLOSURE
Most FDA PROGRAMME events are not serious enough to warrant follow-up action and so are
automatically “closed”. Those events for which follow-up action is required are deemed “open”, and
then need a positive closure when the action is complete.
A record will be kept in THE AIRLINE of all events for which action is required. For each such event,
　
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