(e)  
should the need arise, the convening authority will be approached for further guidance on appropriate action.

Queries regarding the audit should be addressed to the appropriate team leader or to the audit manager. Every effort will be made to conduct all audit activities with minimal disruption to the company. The fact that flight operations are ongoing will be respected. Should an interview be requested, for example, it will be conducted at a mutually satisfactorily time. We will tailor our hours to the company’s normal working
hours and team leaders will inform their staff of the protocol discussed at this meeting, with regard to
communications in particular.
The auditee should be prepared to instruct the teams on OSH related issues.

Exit Meeting
The exit meeting is proposed for _________ (location) on ________ (date) at _______ (time).
Question Period
A question period will follow.
APPENDIX 8 EXIT MEETING AGENDA

Introductions
Audit Manager - 

Opening Remarks
Convening Authority - (where applicable)

Executive Summaries
.  
Maintenance -

.  
Operations -

Audit Findings
Where possible, explain that there will not be a discussion on findings as these have been discussed during the teams daily meetings with the company and that further discussion may take place through the Corrective Action Plan approval process.

Post-Audit
Explain the next stage of the audit:
.  
Inform the attendees that the audit report will be completed in ten working days (review briefly the content of the report).

.  
Explain that the report will be reviewed by the Convening Authority and his managers/representative from Maintenance & Manufacturing, Maintenance and Manufacturing as well as Aviation Enforcement (indicate the possibility of Aviation Enforcement action). Also indicate that the audit management team will be involved with the approval process.

.  
State that the company will have thirty working days (from the date of receipt of the report) to respond with a Corrective Action Plan that highlights the short- and long-term actions proposed to rectify any non-conformance.

.  
Explain that the company can expect follow-up inspections after the Corrective Action Plan has been completed to confirm the effectiveness of that action plan.

.  
Indicate that the company will be advised when the audit is formally closed.

Access to Information
(Discuss briefly)
Closing Remarks
Invite Company Pres/CEO to make any closing comments; and Audit Manager close meeting
APPENDIX 9 AUDIT REPORT COVER LETTER

Toronto, Ontario M5F 7J9
Registered 5258-1-23456 July 6, 2000
Mr. I. Stravinski (add correct title), Acme Aero Limited Macdonald-Cartier International Airport Ottawa, Ontario K1P 5L6
　
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