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E.2.c.  Training 
 The MEP program is among the more technical of the Coast Guard programs.  Although Auxiliarists can be of assistance merely by reporting a previously unknown spill, it is preferable that the Auxiliarist be given as much training as possible.  Even experienced observers occasionally have difficulty discriminating among the various spill appearance categories and/or between chemical or petroleum spills and certain natural phenomena.
 
E.3.  Spill Reporting
 The information requirements for spill reporting are somewhat technical, and may have other implications in the event of legal action initiated pursuant to federal or state statutes.  Reporting procedures may differ somewhat among the Coast Guard Districts.  It is best if AUXAIR personnel and program managers visit the particular MS unit being served to meet with the responsible personnel, get copies of specific reporting forms and procedures, and identify ways in which the Auxiliary can support the program.
 
E.3.a.  Spill Characteristics
 Spill characteristics may appear quite different under low light or strong wind conditions.  Observations in a direction looking toward the sun are often difficult to interpret.  New observers should be teamed with experienced observers in order to make the proper distinctions between oil types and to differentiate between oil spill and natural phenomena.
 
E.3.b.  Reporting Information
 Remember to save all notes, working papers, and other information related to the incident.  Spill information should be radioed to the cognizant Coast Guard command, along with any information requested.  Upon landing, the appropriate Coast Guard unit should be contacted by telephone and advised of any additional information.
The Auxiliarist should arrange with the cognizant Coast Guard authority for the original documentation (notes, flight/patrol logs, photographs, videotapes, etc.) to be conveyed to the unit, if requested.  Do not discard any of the original documentation until authorized to do so, as these could be important evidence in any legal proceeding.  Advise the MSO/MSD, or Sector office as soon as a spill is detected.  Do not delay notification while obtaining the information listed above.  The MSO/MSD or Sector will advise of any additional information or specific questions to be answered.
The following information is needed for adequate spill reporting:
. Source

. Time

. Location

. Weather conditions

. Extent

. Density

. Photographic evidence (when possible)

An example report is as follows:
“A heavy rainbow sheen with streaks of black oil extends 1 nautical mile x 100 yards south from the facility.”
 
E.3.b.1.  Source
 Record the apparent source of the spill.  Some caution is necessary in determining the actual source of a spill since oil from another location up current may hang around a moored vessel, dock, or other facility possibly confusing identification of the actual source.  Always look for traces of oil up current of the suspected source.  Often a point source will be evident on a leaking facility or vessel.  Record any identification readily visible along with the source type (e.g., vessel, loading facility, wellhead, offshore platform, pipeline, or discharge pipe, etc.).
　
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