· etc.
The electronic system generating the EASA Form 1 may contain additional data
such as;
· Manufacturer code;
· Customer identification code;
· Workshop report;
· Inspection results;
· etc.
c) Characteristics of the EASA Form 1 generated from the electronic system To facilitate understanding and acceptance of the EASA Form 1 released with an electronic signature, the following statement should be in Block 14b: ‘Electronic Signature on File’.
In addition to this statement, it is accepted to print or display a signature in any form, such as a representation of the hand-written signature of the person signing (i.e. scanned signature) or a representation of their name.
When printing the electronic form, the EASA Form 1 should meet the general format as specified in Appendix II to Part-M. A watermark-type ‘PRINTED FROM ELECTRONIC FILE’ should be printed on the document.
When the electronic file contains a hyperlink to data required to determine the air-worthiness of the item(s), the data associated to the hyperlink, when printed, should be in a legible format and be identified as a reference from the EASA Form 1.
Additional information not required by the EASA Form 1 completion instructions may be added to the printed copies of EASA Form 1, as long as the additional data do not prevent a person from filling out, issuing, printing, or reading any portion of the EASA Form 1. This additional data should be provided only in block 12 unless it is necessary to include it in another block to clarify the content of that block.
d) Electronic exchange of the electronic EASA Form 1
The electronic exchange of the electronic EASA Form 1 should be accomplished on a voluntary basis. Both parties (issuer and receiver) should agree on electronic transfer of the EASA Form 1.
For that purpose, the exchange needs to include:
· all data of the EASA Form 1, including referenced data required by the EASA Form 1 completion instructions;
· all data required for authentication of the EASA Form 1.
In addition, the exchange may include:
· data necessary for the electronic format;
· additional data not required by the EASA Form 1 completion instructions, such as manufacturer code, customer identification code.
The system used for the exchange of the electronic EASA Form 1 should provide:
· A high level of digital security; the data should be protected, not altered or not corrupted;
· Traceability of data back to its source.
Trading partners wishing to exchange EASA Form 1 electronically should do so in accordance with the means of compliance stated in this document. It is recommended that they use an established, common, industry method such as Air Transport Association (ATA) Spec 2000 Chapter 16.
The organisation(s) are reminded that additional national and/or European requirements may need to be satisfied when operating the electronic exchange of the electronic EASA Form 1.
ED 2010/002/R
Section B
PART-M
Subpart I
ED 2010/002/R
The receiver should be capable of regenerating the EASA Form 1 from the received data without alteration; if not, the system should revert back to the paper system.
When the receiver needs to print the electronic form, refer to subparagraph c) here above.
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