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Note.— The publication of CAA-approved data in any document furnished to aircraft Operators should provide for the clear identification or distinction of such approval when such document also contains other data or information accepted or not approved by the CAA. 
5.4.5.6  Documents necessary for operation of a modified aircraft
Other information necessary for the safe operation of the aircraft under Annex 6 were developed concurrently with type certification of the aeronautical product. If the approved modification changes any of the information identified under Part III, Chapter 1, Section 1.3.5.6 of this manual, Documents Necessary for Operation of Aircraft, the applicant should prepare the appropriate revisions to this information and submit to the CAA for approval or acceptance. Following approval by the CAA, the revised information should be published in a form and manner prescribed by the CAA and subsequently provided as part of the modification approval documentation.
5.5 Post-approval activities
5.5.1 General
The State of Design of a modification (i.e. State that first gave the initial approval) has responsibilities under Annex 8 to provide continuing airworthiness support to the State of Registry (i.e. a State that incorporated the modification on its products). The CAA of both States and the holder of the modification approval fulfill this responsibility through a system of receiving, and exchanging information, surveillance, assessment of service difficulty experiences, and development of the necessary airworthiness actions. Annex 6 states requirement for detailed record-keeping of modifications and evidence of compliance with the appropriate airworthiness requirements. (Also see 4.4.2.1.6 and 4.4.2.1.7 of this Part)
5.5.2   Retention of design change data
The data constituting the design change are contained in records, reports, drawings, and other documents that describe collectively the exact configuration of the design change when it was approved. The design change data must be maintained by the CAA or the holder of the modification approval, or both. The CAA should determine the eligibility and type of data to be maintained by the modification approval holder. In either case, it should be recognized that the design change records are permanent and may not be destroyed. Data maintained by the modification approval holder must be made available to the CAA for such routine activities as production inspection, surveillance, design change reviews, development of corrective actions, or for any other reasons deemed necessary by the CAA. The record-keeping should consist of at least the following:
a)  the drawings and specifications, and a listing of those drawings and specifications necessary to define the configuration and design features of the modification as it was shown to comply with the requirements applicable to the product;
b)  reports on analysis and tests undertaken to substantiate compliance with the applicable requirements;
c)  information, materials and processes used in the construction of the aircraft, engine or propeller;
d)  an approved flight manual supplement or its equivalent (type-related document), including revisions to the master minimum equipment list and configuration deviation list, if applicable;
e)  approved revisions or recommendations to, maintenance programme or equivalent document, and aircraft maintenance manual with details of revisions to manufacturer’s recommended and CAA accepted scheduled maintenance plan and procedures guidelines; and
f)  any other data necessary to allow, by comparison, the determination of airworthiness and noise characteristics (where applicable) of modified products of the same type.
5.5.3 Responsibility of holder of modification approval
The holder of the modification approval remains responsible for the continued integrity of the design change to approved type design and it or it’s representative must continue to be the CAA’s contact point for resolving issues that may require corrective action. To fulfill this responsibility, the holder should have the continued capability, or access to a capability, of providing appropriate technical solutions for service difficulties when service experience warrants it, or when the CAA requires mandatory corrective action. If the holder is no longer capable, the CAA must take action in accordance with Section 4.2 of Part III of this manual, Interpretation of the Organization Responsible for the Type Design. If the approval is transferred to another holder, the CAA should ensure that the new holder is capable of fulfilling the minimum responsibilities described herein.
　
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