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4.4.2.2  The department responsible for quality control and assurance should arrange for independent quality audit checks to be carried out in accordance with the audit programme. Emphasis should be placed on the company systems employed to achieve and ensure airworthiness, their suitability and effectiveness. The scope of quality checks within the organization should be based on the guidelines given in 4.4.2.3 below.
4.4.2.3 All quality checks should be recorded and assessed and any criticisms forwarded to the person responsible for the particular facility or procedure for corrective action. There should be a feedback system for confirming to the quality assurance staff that corrective and preventive action has been taken and to ensure that persons concerned with any audit deficiency are made aware of both the adverse report and the outcome.
4.5 Maintenance organization’s procedures manual
Note.— The maintenance organization’s procedures manual is a document which provides details of the organizational structure, management responsibilities, maintenance procedures and quality assurance or inspection systems to be observed by the organization.
4.5.1 General
The maintenance organization’s procedures manual specified in Annex 6, Part I, 8.7.2 should provide clear guidance to personnel on how the activities included in the airworthiness authority approval are managed, on their personal responsibilities and on how compliance with the appropriate continuing airworthiness requirements is achieved. It should also include a statement of the organization’s policies and objectives. If the maintenance organization is also the operator, the maintenance organization’s procedures manual and the operator’s maintenance control manual may be combined. The content of the procedures manual is outlined in 4.5.2 below.
4.5.2 Content of the maintenance organization’s procedures manual
4.5.2.1  Annex 6, Part I, 8.7.2 requires the following information to be included in the manual:
a)  a general description of the scope of work authorized under the organization’s terms of approval;
b)  a description of the organization’s procedures and quality or inspection system in accordance with 8.7.3;
c)  a general description of the organization’s facilities;
d)  the names, tasks, duties and responsibilities of the person or persons are required to ensure the maintenance organization is in compliance with Annex 6, Part I, 8.7.3;
e)  a description of the procedures used to establish the competence of maintenance personnel as required by 8.7.5.3;
f)  a description of the method used for the completion and retention of the maintenance records required by 8.7.6. The records shall show that all requirements for signing of the maintenance release have been met. The records shall be kept for a minimum period of one year after signing of the maintenance release;
g)  a description of the procedure for preparing the maintenance release and the circumstances under which the release is to be signed;
h)  the personnel authorized to sign the maintenance release and the scope of their authorization. The person signing the maintenance release shall be qualified in accordance with Annex 1;
i)  a description, when applicable, of the additional procedures for complying with an operator’s maintenance procedures and requirements;
j)  a description of the procedures in respect of aeroplanes of over 5 700 kg maximum certificated take-off mass and helicopters of over 3 175 kg maximum certificated take-off mass, whereby information on faults, malfunctions, defects and other occurrences which cause or might cause adverse effects on the continuing airworthiness of the aircraft is transmitted to the organization responsible for the type design of that aircraft and to the operator’s airworthiness authority; and
　
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