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those stages of the flight where they will be beyond ATS VHF
cover.
2.11 VFR flights in the following categories are required to submit a
SARTIME flight notification to ATS, or, as an alternative, to leave a
Flight Note with a responsible person:
a. RPT and CHTR flights;
b. over-water flights;
c. flights in Designated Remote Areas;
d. flights at night proceeding beyond 120NM from the aerodrome
of departure.
2.12 VFR flights which are required to, or wish to, use a SARTIME may
do so by providing ATS with the following details:
a. call-sign;
b. aircraft type;
c. departure point;
d. route to be flown;
e. destination;
f. POB; and
g. SARTIME.
Note: Only one SARTIME may be current at any time. To prevent
the existence of multiple SARTIMEs for aircraft used by more than
one pilot, SARTIMEs should be nominated immediately before the
start of each flight.
2.13 VFR flights may operate on reporting schedules in the following
circumstances:
a. mercy flights;
b. flood, fire or famine relief flights;
c. search and rescue flights;
d. overwater flights; and
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e. military flights.
2.14 When the pilot of a flight wishes to indicate a variation of SAR requirements,
this must be indicated in Item 8 – Flight Rules, amplified
in Item 15 (Route) by the position at which the change will
occur, followed by the new Flight Rules.
2.15 Submission of flight details at least 30 minutes before ETD is recommended.
2.16 Where notification of flight details, or changes to details, are submitted
less than 30 minutes before ETD, delays will be encountered
when an ATC radar unit requires that the data be programmed
into the computerised SSR Code/Call-sign
Management System.
2.17 Pilots may cancel a SARTIME via:
a. FLIGHTWATCH on a FIS VHF outlet as shown in ERSA , or on
HF,
b. relay through another pilot,
c. telephone to CENSAR on 1800 814 931, or
d. ATS when telephone facilities are not available.
2.18 SARTIMEs are managed on a national basis by the central SARTIME
management database, CENSAR.
2.19 The following table identifies flight notification options for the various
classes and types of operations when flying IFR or VFR:
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Flight
Category
Class of
Operation
Type of Operation Summary of
Flight
Notification
Options
IFR All Classes All Operations FULL FLIGHT
DETAILS
VFR RPT & CHTR All Operations SARTIME or
FLIGHT NOTE
VFR AWK & PVT Over-water flights SARTIME or
FLIGHT NOTE
In Designated Remote
Areas
SARTIME or
FLIGHT NOTE
At night proceeding beyond
120NM from the
aerodrome of departure
SARTIME or
FLIGHT NOTE
VFR AWK & PVT All other operations SARTIME,
FLIGHT NOTE
or NO
NOTIFICATION
3. FLIGHT NOTIFICATION/NOTE CONTENTS
3.1 An example of the Australian Domestic Flight Notification form is at
APPENDIX 1. Instructions for completion of the Australian Domestic
flight notification form for both IFR and VFR flights are contained
at APPENDIX 2. In a number of cases, particularly in Item
19, completion is recommended as good practice. If mandatory
Items are left incomplete, delays may occur.
Note: The reverse side of the Australian Flight Notification Form
contains a “flight log/template” to assist pilots in planning and navigation.
It is not intended to be mandatory or prescriptive, and pilots
may use any template, or other device, of their choice.
3.2 Books of flight notification forms are available from the Airservices
Publications Unit at a charge.
3.3 The suggested format for a Flight Note is at APPENDIX 3. This
form is available from the Airservices website (www.airservices.
gov.au) (Pilot Centre) or from the Australian Maritime Safety
Authority website (www.amsa.gov.au).
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3.4 For flights not operating along an ATS route, reporting points
should be provided in Item 15 for locations approximately 30 minutes
or 200NM apart.
3.5 If a common name is entered into NAIPS in lieu of an aerodrome
abbreviation or navigational aid/way-point, the flight notification
output will assume that the aircraft is tracking over a navigational
aid/way-point and not the aerodrome; eg, the location HOLBROOK
will translate to HBK, not YHBK.
3.6 Pilots entering details in terms of latitude and longitude or by the
　
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